5 Best Email Templates for Guest Post Outreach

Care for Well-researched, High-quality, and FREE Contents?

Would you open the email if I send you the above line as the Email Subject?

Yes, most of you will.

So, here I will be providing you with the 5 best email templates that will get your guest post request approved and help you in creating a personal brand.

But, first, let me explain the basics of guest posting and how you can hunt for guest blogging opportunities.

You can also check out the 20+ Best Email Subject Lines for the Guest Post Outreach.

Let’s get it going then…

What is Guest Posting or Guest Blogging?

Guest posting or Guest Blogging is an off-page SEO strategy that is used to acquire backlinks or (and) gain popularity. In this strategy, an author/blogger contributes articles to a different blog in exchange for a link to his own blog, website, or social media.

As known to all, backlinks are extremely important for blogs and websites to rank higher in the search results. And, that is why guest posts are extremely popular nowadays. These are some of the highly effective methods of Link Building.

But, not only that…

Guest posting can help you boost your social media presence, build a personal brand, and can make you a popular face among your readers.

Here are some stats about it,

✅ Neil Patel writes in an article that guest blogging is one of the best kinds of inbound marketing.

✅ According to SocialMarketingWriting, “62.96% of people out there perceive blogs with multiple authors to be more credible”.

#2 - Blogs with Multiple Authors vs Blogs with Single Author

Future of the Guest Posting

For the past few years, Content Marketing is gradually taking over TV Advertising, and due to that, the value of high-quality content will increase with time.

I mean who doesn’t want a well-researched and high-quality article for their site for FREE?

So, till Content Marketing keeps entertaining people – Guest Posting isn’t going to be dead.

But, what about the future of content marketing?

Let me explain; video killed the radio, and now, VR (virtual reality) is doing the same to the video, and in the future, VR will be killed by some new content format, for sure.

So, the format of content creation might change a bit in the future, but the whole content marketing is NOT gonna end as far as the internet goes.

#3 - Content Marketing Never Dies

How to Find Guest Post Opportunities?

No doubt, finding high-quality and niche-related guest post opportunities is difficult and it is the part of the guest posting process where you will have to spend the maximum of your time doing with.

Okay, so how do we search for the blogs which are accepting guest posts?

The most popular and since-the-evolution-of-the-mankind method is to go to Google and search by using the search strings like,

  • [Your Keyword] “guest post”
  • [Your Keyword] “write for us”
  • [Your Keyword] “submit guest post”
  • [Your Keyword] “guest post opportunities”
  • [Your Keyword] “guest blogger”
  • [Your Keyword] “submit articles”

But the only problem with this method of searching guest post opportunities is that everyone else in the blogging space uses the same method. So, there are very low chances that it will work for you.

But, there are many other untapped ways to find guest post opportunities. Some of these include:

  • By Reverse Engineering Your Competitor’s Backlinks
  • By Searching Best Blogs in Your Niche on the AllTop.com
  • Tracking Authors in Your Niche on Twitter

Brian Dean has published a detailed guide on guest blogging which you should definitely take a look at.

So, now comes the real thing…

#4 - How to Hunt for Guest Post Opportunities

5 Best Email Templates to Get Your Guest Post Request Accepted

So, below are the bulleted list of the templates for your guest post outreach campaign. And, in the end, I’ll be showing you the template using which I got to write a guest post on the website that you’re currently reading.

So, here I go…

Also read: Best email marketing services comparison

#1 – Template 1

Tell them that you’re not just a random guy but a regular reader of their blog. And, not just this – showcase your achievements and guest posts on other popular websites too.

Hello, [Name]

I’ve been an avid reader of [Blog Name] for some time now – and I enjoy reading your blog on a regular basis.

I’ve been researching on an idea for a blog-post about [Blog Post Title] – and then I thought that this could be a great contribution for your audience.

The summary of the post that I’m writing is…

[Bulleted List or Paragraph Summary of Your Post]

I’ve also published several successful guest posts on some big blogs like [Blog Name 1], [Blog Name 2] and [Blog Name 3] – which I have linked below:


What do you think? Should I write it up and send you a draft?

I look forward to hearing from you soon.

Thanks & Regards,
[Your Name]

#2 – Template 2

Keep your emails short and precise because nobody likes to read long and boring emails. And, don’t forget to add a clear call-to-action line at the end of the email.

Hello, [name]

I know that you probably receive a bulk of emails every day from the readers of your blog [website name]. So, I’ll keep it simple and short…

I see that you publish some really great contents about the topics like [Topic 1] and [Topic 2]. I am writing a well-researched blog post on the topic [Blog Post Title] which might be a great addition to your blog.

Here are the links of my few latest blog posts:

[Link #1]
[Link #2]

Do you mind if I send you the draft to publish on your blog?

Looking forward to hearing from you.

Thanks and Regards,
[Your Name]

#3 – Template 3

Sometimes, telling them that you randomly stumbled upon their website, while researching for something, really works. And, also add a list of 2-4 topics that you can write pretty good articles on.

Hey [Name],

I was researching about [Topic] this afternoon and stumbled upon your site [Website Name] - great collection of high-quality articles.

I am reaching out to you to contribute a high-quality post to your blog. Below are the topics on which I can write a well-researched post:

[Topic 1]
[Topic 2]
[Topic 3]

Looking forward to hearing from you with one of the topics above and I’d be sending you the draft as soon as possible.

[Your Name]

#4 – Template 4

Provide them with the few topics that you can write on and adding links to your till-date best writings would be a bonus. They will get to understand more about you and your writing style.

And, that’s what your primary focus should be.

Hi [Name],

[Your Name] here.

I am a huge fan of your site [Their Website] and have really been enjoying your writings.

I’m not here to waste your precious time, instead, I have some new post ideas that your readers would certainly love to read. And, I was wondering if you’d be open to a guest blog post.

Here are the ideas:

[Topic 1]
[Topic 2]
[Topic 3]

To give you an idea of my writing style, here are two of my best posts that I’m linking:

[Your Post 1]
[Your Post 2]

Thanks for taking the time to read this email. I can’t wait to hear from you.

[Your Name] from [Your Website]

#5 – Template 5

Here comes the template which I was talking about.

This template has got me 5+ guest posts published.

Yes, sometimes, being a bit descriptive does work. Attach the niches you write on, link to the best blog post that you have ever written, and the list of topics that you want to write on.

Hi [Name],

My name is [Your Name] and I blog at [Your Website].

I came through your website [Their Website] this morning while researching for a [Topic].

And, I must admit - it’s great.

However, I write about [Topic 1], [Topic 2], [Topic 3], etc. which might be a good fit as a guest post for your website.

Here’s an example of my writing: [Your Best Post Link]

I haven’t started writing yet, but once you confirm a topic from the below list, it’d take me 1-2 days to complete and send it over to you.

Here’s the list of topics that I can write a high-quality article on:

[Topic 1]
[Topic 2]
[Topic 3]
[Topic 4]

Waiting eagerly to listen from you with one of the above-mentioned topics.

Thanks & Regards,
[Your Name] from [Your Website]
Guest Posting isn't Dead

Wrapping it Up

So, that’s it.

Besides these proven-to-work templates, always be creative and try to keep yourself in the position of the person you’re sending the email to.

Would you read an email that is a cluster of 500 words?

I guess, no. And, your readers will also not read.

So, try to keep your emails precise, to the point, and easily understandable.

Also, check out the 20+ Best Guest Post Email Subjects.

Now, it’s time to listen from you.

Which email outreach template are you gonna use – the #5 or #1?

Or, maybe you have a query…

Let me know by dropping a quick comment, right now.

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  1. Good Post

    1. Thanks, buddy.

  2. GREAT Post.
    Thanks For Sharing Good Information with us.

  3. Et'z Kyle says:

    Thanks for sharing this great template. Its really helpful to me

    1. Glad that you liked it.


  4. Satish Ganesh says:

    Thank you for this Great Post.

  5. Really helpful post about the guest post. Thanks for sharing useful information.

    1. Thanks, Pradeep.

  6. Thanks for your useful email templates. Do you have any suggestions for an attractive email subject line? Most of my subjects are about “Guest post submissions” or “Pitch [guest post title] so the open rate is quite low.

    1. Thanks for your kind words, Suzie.

      I’m writing a blog post on the best subject lines for the guest post outreach. You can check the post out after a few days.

  7. DigiTechs Media says:

    Thanks for the post. Very interesting post. This is my first-time visit here. I fount so many interesting stuff in your blog especially its discussion.

  8. According to me, the email outreach templates are still so lengthy and not precise. I am looking for an attractive and short template.

    1. Thanks for your honest view, Mark.

      Soon, I will be adding 5 more awesome templates to the list.

  9. Mirabello Interiors says:

    First time on this blog and I must admit – pure value! 🙂

  10. This is my first time experience to get Guest posts through email outreached. and today i first time Google for this and found your first blog on the top. i hope bro it will work for me i will used your all templates 1 by 1 and which one will work for i will keep save in my system… Share more ideas about outreached email for guest post bro.

    Thank You 🙂

    1. Thanks, Amir.

      Glad that you liked it.

      Yes, I’ll be adding more awesome templates to the list soon.

  11. Hi,

    Thanks for Sharing such amazing guest posting tips.

  12. Hello,
    Astounding! I must say that it is a very comprehensive list!. I like everything! Thankful for sharing!

  13. Sarah Lucas says:

    Very Informative Post!! Thanks for sharing.

  14. Arjun Singh says:

    Hello, Deepak…
    I was finding some email templates and I found it from here. This article saved a lot of time of mine. Thanks for the great template. this is nice template and smooth. we will be waiting for some new template for the update.

    1. Yes, I will be adding some new templates to the list too.

  15. rageshree iyengar says:

    These are amazing templates and i used them while guest posting for some of clients. Would love to have some more and different templates and ideas 🙂

    1. Thanks, buddy.

      I will definitely add more templates to the list.

  16. DigitalBouncer says:

    We have got great ideas guest post as well as email marking also.
    Thank you deepak ..you doing nice work.
    keep continuing

  17. Hi Deepak,
    Thanks for sharing such a useful article on guest posting, it helped me a lot in my work.

    1. Thanks and glad that it worked for you.

  18. Best collection really. I will use them

    1. Glad that you found it useful, Radhika.

  19. It’s exactly what I want to get. Thanks for this template

  20. Thanks for Sharing such amazing guest posting tips.

  21. Smith Miller says:

    Thanks, I have started using the above templates, will share you the update. The conversion ratio which I have received for my website blog later.

  22. agen slot says:

    I’d like to find out more? I’d like to find out
    some additional information.

  23. Dharmendra Kumar says:

    Thank you so much!! for awesome post you save my day.

    Loved it!!

  24. Rimsha Rock says:

    Really awesome and helped me. this is what I was looking for. I also checked 20 plus subject lines. Precise yet informative.

  25. I have some finished articles to do the guest post outreach, but IO cant find one template to use, so i should put up with the ideas rather than directly provide the full article?

    1. Yes, providing full article in the first go isn’t what you should do. First, tell them what is your article all about and what are the topics that it covers, and then if they agree, send the whole article.

      Hope that helps. Thanks.

  26. Really helpful, i also request younto kindly share template for product review.


  27. Thanks for all these templates I will use all the templates.

  28. This is a very interesting article. I really benefit from this.

  29. Anesu Michael Maposa says:

    Thank you for the e-mail samples. Wanted one that mentions paying for the Guest Posting but I guess i can edit number 5 and mention that I am willing to pay for Guest Posting.

  30. Hi,
    very interesting and nice article, keep up the good work


  31. Panduan Blog says:

    Awesome! Thanks for sharing 🙂

  32. TechKnow Manish says:

    Thanks, Dear Bro,
    You have provided us with the best way to write the guest post approach.
    thanks, u very much bro.

  33. This is Very Informative Post.Thanks

    1. Glad you liked it.

  34. Thanks for sharing these amazing email ideas. I was searching and such emails ideas and found your website.


  35. Hello, DEEPAK
    Very decorate article. There are many amazing and decorate guest email formats, good to see, the post is help me for send guest email. I share this link with others. Thanks

  36. John Melan says:

    Thanks for this amazing article I really loved it.

  37. Ban Sharma says:

    Hi Deepak,

    Thank you for sharing useful templates, I found No.3 template is perfect for me.

  38. Hi, very useful email templates thanks for sharing with us.

  39. israel kings says:

    very useful templates. Thanks for the help

  40. What a great post! Realy I very pledge to get the best email templates. It will be very helpful to me.

  41. Thanks for the information. That is really helpful.

    1. Glad that it helped you, Selina.

  42. Shakti Lima says:

    Hi Deepak,

    As I was researching on the email template for guest post your site on the top of the google search.
    Hence I clicked on it and read the blog and it was very informative and liked one of the template and will use it for outreach.

    Thanks for this nice article.

  43. Dhananjay Mittal says:

    Really thanks for sharing that valuable information. It is very helpful for me

  44. Great post it’s very helpful keep it up. Thanks!

  45. Lazy Leafs says:

    Thank you

  46. Awesome information

    1. Glad you liked it, Ambreen.

  47. Kaleem Khokhar says:

    Awesome and just perfect templates. I was looking for this because I have to email for a guest post but don,t how to do this. really helpful. keep it up

  48. Great post. Really helped me.

  49. Excitebrand says:

    This article is very peaceful. it is helpful for me. It can helpful for me to manage my contetnt.Thnku for sharing this Article.

  50. just cubbie says:

    you did a great job for the beginner, I also avail this facility, I highly appreciate, keep it up

  51. Thanks for sharing this information about email templates i was searching best mails ideas for a guest posting. You share unique and best details.

  52. Vladislav says:

    Thanks for the templates! I will try number 2 and 4 for my websites 🙂

  53. Mansoor Shaikh says:

    I was in search of some interesting email templates that could grab some leads. The templates you provided are very helpful and I might use no 1 for my next email campaign.
    Thanks for some great samples.
    Also, I appreciate the search strings you shared.
    Thanks again.

  54. sourav kumar says:

    Great post sir, I also want to know what will be an attractive subject.

  55. I tried many times but I did not know the email of the guest post was correct, which used to make my response useful, but with this email template, everything seems easy to me.

  56. Yoo dudue your scripts work awesomely for me here Is a suggestion please add a ‘copy script’ button at the end of every script!It would make work easy!

  57. muhd ali shah says:

    help ful thanks

  58. Very Informative Strategies of Guest Post Email Templates

  59. Thanks for the templates!

  60. This article is very good. it is helpful for me.

  61. Fahim Ahmed says:

    really helpful, i am benifited from your post. thank you very much indeed.

  62. This article is very good. it is helpful for me.

  63. Khalid Hossen says:

    Really helpful article for guest post outreach. Thanks for sharing.

  64. Muhammad Fayaz says:

    best post I ever read thanks for sharing

  65. I pitched the email to a paraphrasing website following this template, and WOW happened. They replied. Finally something productive for guest post outreach.

  66. Muhammad Rauf says:

    Hey Deepak K thanks for your detailed blog one question is that if anyone has no experience of writing a blog so how he tells the owner of the website that you mention in email templates for example links of previous blogs that have written by me but if I don’t have any blog that I have written then what I would provide the client reference to my previous work because I don’t have any

    1. Hi,

      Initially, you can approach small websites and even if you haven’t posted anywhere else; they will let you publish if your content is good.

      Hope that helps.


  67. Jahangir Alam says:

    Thanks for some great samples. I was in search of some interesting email templates that could grab some leads. The templates you provided are very helpful and I might use no 1 for my next email campaign.

    Also, I appreciate the search strings you shared. Thanks again.

  68. It is an amazing post and you explained in a detailed way. Nice to see this here. I will bookmark your blog for more details. Keep sharing the new things like this.

  69. amazing piece of content

  70. Khyati Rathod says:

    I just started to work on Guest Post and I don’t know how to deal everything, Then I come to your blog and your templates help me a lot, Thanks For sharing these, Thank You!!

  71. jigolo kayitci says:

    After I originally left a comment I appear to have clicked the -Notify me when new

  72. Thanks for sharing this valuable information! It is very useful for me as a part of daily off-page SEO activities.

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